By far, the type of disaster that costs businesses a huge amount of money on a regular basis is data loss. Think for a moment about the gigabytes (or terabytes) of information that are being stored on your work computers, tablets and other types of devices.
Now think about the devastating effect it would have if that data suddenly disappeared without warning. By understanding exactly what data loss is, you go a long way towards increasing your understanding of exactly what you need to do to prevent it.
Why Does Data Loss Happen?
Data loss can happen from an unfortunately large number of reasons, not all of which are easy to safeguard against. Hard disk drives will not last forever. Eventually those drives will break down and the small moving parts inside will fail, taking every last kilobyte of data on the drive along with them.
Most people already have backup and recovery measures in place to prevent this type of situation, but you always need to remember that your recovery process is only as good as the copy of the data that is being created. If the copy degrades over time for whatever reason (or wasn’t actually a high quality copy in the first place), you’ll fall victim to data loss.
Another common reason for data loss involves inaccurate backup and recovery procedures. If you’re only replicating your work hard drives once a week, for example, you’re setting yourself up for disaster. If your last backup was from Monday and you suffer data loss on the following Sunday, you essentially lose an entire week’s worth of document changes, new data and more.
Preventing Data Loss
If you want to make sure that you’re doing everything that you can in your organization to prevent data loss, you need to keep a few key things in mind.
For starters, creating good copies means not just selecting any backup, replication and snapshot program, but choosing one that will actually integrate with the applications you’re using. This will go a long way towards making sure that all data is backed up in the most valid state possible.
Secondly, you’ll need to make sure that you’re backing up all of your documents on the most frequent basis possible. Depending on the number of changes that you’re making, even once a day might not be enough. Utilize software that offers hourly backups for the best possible results.